BY EVENT TYPE
Academic and scientific conference software
- Abstracts submitted260
- Reviewers32
- Accepted · scheduled148 · 148
- Delegate ratesMember, student, guest
Call for papers, review scores, and the programme in one system.
Common challenges
A review round that has to finish on time
Proposals arrive at the deadline, reviewers are volunteers with day jobs, and the programme cannot be built until decisions are in.
A programme that changes until the last week
Parallel tracks, room capacities, and speakers who withdraw — every change risks double-booking a room or a person.
Delegates paying from everywhere
Member, student, and non-member rates, in the currency the delegate holds, settling back to the society's own account.
What to look for in academic conference software
A scientific conference runs on a submission cycle before it runs on registration: abstracts, review, decisions, then a programme and a delegate list. These six checks cover both halves.
- 01
A submission portal authors can come back to
Authors submit through a portal carrying your event's branding, check their status and update their submission without emailing the secretariat. Accepted speakers upload slides, bios and headshots through the same portal.
- 02
Review that shows each person only what they should see
Reviewers see only the submissions assigned to them and record scores and written comments. Track chairs mark each one accept, maybe or reject, and aggregated scores are visible to the programme committee rather than to individual reviewers.
- 03
Acceptance without re-keying
One acceptance creates the speaker record and sends the email, and can schedule the session at the same time. Everyone you have worked with stays in an organization-wide speaker library for the next edition.
- 04
Rates that match your delegates
Member, student and standard rates are separate ticket types, each with its own price, form questions and approval rules. Forms accept file uploads, so a student rate can require proof before it is confirmed.
- 05
Evidence of who attended which session
Staff phones can be pointed at a session room door as an access-control point that counts people in and out, rather than only admitting them at the main entrance.
- 06
International delegates
Delegates pay in their own currency into your own Stripe or PayPal account, with 0% platform fee. The event site can be published in English, Simplified Chinese and Traditional Chinese, sharing one ticket inventory.
Tools for academic conferences
Open a call, assign reviewers, collect scores, and let track chairs recommend accept, maybe, or reject.
Place accepted sessions on a room-by-time grid with clash detection across every parallel track.
Member, student, and early bird rates, each with its own form and approval rules.
Programme, speakers, and abstracts published from the same data you already entered.
Badges print at the desk on arrival, and keep printing if the campus network drops.
Attendance by session and by track, compared against previous editions of the conference.
Your event workflow
- 6 MONTHS BEFOREOpen the call for papers
Publish the call with your own submission questions and a deadline.
- 4 MONTHSRun peer review
Assign reviewers, collect scores, and let track chairs recommend a decision.
- 3 MONTHSAccept and build the programme
One click creates the speaker and the acceptance email, and can schedule the session. Place sessions on the grid.
- OPEN REGISTRATIONSell delegate places
Member, student, and standard rates in the delegate's own currency.
- ON THE DAYCheck in and print badges
Scan at the desk, print on arrival, and track attendance session by session.
Frequently asked questions
Yes. Assign reviewers to submissions, collect numeric scores and written comments, and let track chairs record an accept, maybe, or reject recommendation. Reviewers see only what they are assigned.
Accepting creates the speaker record and sends the acceptance email in a single action, so nothing from the submission has to be re-entered. Tick one box and it schedules the session on the agenda too.
Yes. Each rate is its own ticket type with its own price, form questions, and approval rules — so a student rate can require proof before it is confirmed.
Yes. Everyone you have worked with stays in an organization-wide speaker library, so inviting a returning keynote to next year's edition does not mean re-entering their details.
Pro is $129 per month and Business $599 per month, billed monthly, with Enterprise quoted individually. Speaker Hub and the agenda builder are included on every plan; cross-event comparison of editions starts on Business. BagEvent takes 0% of ticket sales on every plan; the only deduction from an order is the payment provider's processing fee. There is a 14-day free trial with no credit card.
0% platform fee on every plan — from $99 a month billed annually, with a 14-day free trial, no credit card, fair use on paid tickets (50 registrations / $500).
See pricingReady to open your call for papers?
Get started in minutes — or try the live demo to see what your attendees get.