BY EVENT TYPE
Conference registration software
- Parallel tracks3
- Sessions · speakers42 · 18
- Registration currencies4
- Check-in desks4
Agenda, speakers, and the door all read the same list.
Common challenges
Multiple tracks and rooms
Managing parallel sessions across rooms and days, without double-booking a room or a speaker.
Speaker coordination across time zones
Chasing 20+ speakers for bios, slides, and confirmations while everyone reads a different clock.
International payments
Collecting in several currencies and settling each one to the right legal entity and bank account.
What to look for in conference registration software
A conference asks more of registration software than a single-session event: several ticket types and currencies, a programme that keeps moving, speakers to chase, and a registration desk that has to clear hundreds of people in the first hour. These are the six things worth checking before you commit.
- 01
Ticket types that match how people actually attend
Full passes, day passes, member and student rates, group bookings and invite-only places each need their own price, stock and rules. In BagEvent every ticket type has its own price, form questions, visibility and optional approval step, with up to three date-based price tiers for early bird.
- 02
A programme that stays in sync
Session times change right up to the final week. BagEvent places sessions on a room-by-time grid, flags room and speaker clashes as you place them, and updates the public agenda and each attendee's personal schedule from the same data.
- 03
Speakers in one pipeline, not four inboxes
Call for papers, review, acceptance and slide collection belong together. Reviewers score only what they are assigned, and accepting a proposal creates the speaker record, emails the speaker and, if you choose, schedules the session in one action.
- 04
Payments into your own account
Check who holds the money and what they take from it. BagEvent connects your own Stripe or PayPal account and charges 0% platform fee on every plan; on Business and Enterprise each event or currency can settle to a different legal entity.
- 05
A registration desk that survives the venue network
The first hour is the busiest and the venue Wi-Fi is the least reliable. The desktop and phone check-in apps download the attendee list in advance, keep scanning and printing badges offline, and sync when the connection returns.
- 06
Numbers you can compare with last year
Registration pace, show rate and revenue by ticket type tell you whether this edition is on track. Reports update in real time; on Business and Enterprise they put editions side by side.
Tools for conferences
A multi-day site with agenda, speakers, and sponsors built in.
Full passes, day passes, and group tickets in every currency.
Call for papers, peer review, and one-click acceptance.
Room × time matrix with live conflict detection.
QR scan and badge printing at multiple gates, offline-capable.
An opt-in attendee directory, suggestions that say why, and meetings with a time and a place.
Track attendance, revenue, and which partners drove signups.
Your conference workflow
- 12 WEEKS BEFORESet up site & tickets
Publish the event site, open early bird tiers, connect your domain.
- 8 WEEKSOpen call for papers
Collect proposals, run peer review, accept speakers and build the agenda.
- 4 WEEKSLaunch promo push
Switch to standard pricing, send promo codes, track channel attribution.
- EVENT DAYCheck-in & badges
Scan at multiple gates, print badges on demand, watch attendance live.
- AFTERReports & follow-up
Export attendance and revenue, compare against past editions, settle payouts.
Frequently asked questions
Yes. Sessions sit on a room-by-time grid across as many days and parallel tracks as you need, with room and speaker clashes flagged as you place them. The finished agenda publishes straight to your event website.
Speakers submit and update through a portal on their own schedule rather than by email, and session times are stored against the event's timezone so everyone sees the right local time.
Yes. Attendees pay in their local currency and each currency settles to the legal entity you nominate. BagEvent charges 0% platform fee — the money reaches your own Stripe or PayPal account.
Scan a QR code or search by name, and the badge prints at the desk. The desktop check-in app holds the whole roster locally, so a venue network that drops does not stop the queue.
Yes, for those who opt in. Nobody is listed until they choose to be. Listed attendees get suggestions that name the interests that actually matched, send connection requests rather than being auto-connected, and book meetings with a time and a place that lands on both schedules.
Pro is $129 per month and Business $599 per month, billed monthly, with Enterprise quoted individually. Several check-in gates, cross-event reports and settling to more than one legal entity start on Business. BagEvent takes 0% of ticket sales on every plan; the only deduction from an order is the payment provider's processing fee. There is a 14-day free trial with no credit card.
0% platform fee on every plan — from $99 a month billed annually, with a 14-day free trial, no credit card, fair use on paid tickets (50 registrations / $500).
See pricingField guides
- How do you run a large-scale conference from brief to close?A phase map for large offline conferences: the decisions that lock early, what each phase owns, and where to dig deeper — without industry averages.
- How do you build a multi-track agenda that does not collide?The three kinds of collision in a parallel programme, how to find them before attendees do, and what to measure so next year's grid is better.
- What is event management software?What the category covers, how it differs from registration, ticketing and planning tools, and how to tell which one your event actually needs.
Ready to run your next conference?
Get started in minutes — or try the live demo to see what your attendees get.