BY EVENT TYPE
Conference registration software
- Parallel tracks3
- Sessions · speakers42 · 18
- Registration currencies4
- Check-in desks4
Agenda, speakers, and the door all read the same list.
Common challenges
Multiple tracks and rooms
Managing parallel sessions across rooms and days, without double-booking a room or a speaker.
Speaker coordination across time zones
Chasing 20+ speakers for bios, slides, and confirmations while everyone reads a different clock.
International payments
Pricing each event in the currency its delegates expect, and getting the money into your own account rather than a platform's.
What to look for in conference registration software
A conference asks more of registration software than a single-session event: several ticket types and currencies, a programme that keeps moving, speakers to chase, and a registration desk that has to clear hundreds of people in the first hour. These are the six things worth checking before you commit.
- 01
Ticket types that match how people actually attend
Full passes, day passes, member and student rates, group bookings and invite-only places each need their own price, stock and rules. In bagevent every ticket type has its own price, form questions, visibility and optional approval step, with up to ten date-based pricing stages per event for early bird.
- 02
A programme that stays in sync
Session times change right up to the final week. bagevent places sessions on a room-by-time grid, flags room and speaker clashes as you place them, and updates the public agenda and each attendee's personal schedule from the same data.
- 03
Speakers in one pipeline, not four inboxes
Call for papers, review, acceptance and slide collection belong together. Reviewers score only what they are assigned, and accepting a proposal creates the speaker record, emails the speaker and, if you choose, schedules the session in one action.
- 04
Payments into your own account
Check who holds the money and what they take from it. bagevent connects your own Stripe account and charges 0% platform fee on every plan. Each organization connects one Stripe account; a second legal entity runs as its own organization.
- 05
A registration desk that survives the venue network
The first hour is the busiest and the venue Wi-Fi is the least reliable. The desktop and phone check-in apps download the attendee list in advance, keep scanning and printing badges offline, and sync when the connection returns.
- 06
Numbers you can compare with last year
Registration pace, show rate and revenue by ticket type tell you whether this edition is on track. Reports update in real time and put editions side by side, on every plan.
Tools for conferences
A multi-day site with agenda, speakers, and sponsors built in.
Full passes, day passes, and group tickets, priced in the event's currency.
Call for papers, peer review, and one-click acceptance.
Room × time matrix with live conflict detection.
QR scan and badge printing at multiple gates, offline-capable.
An opt-in attendee directory, suggestions that say why, and meetings with a time and a place.
Track attendance, revenue, and which partners drove signups.
Your conference workflow
- 12 WEEKS BEFORESet up site & tickets
Publish the event site at its branded address, open early bird tiers.
- 8 WEEKSOpen call for papers
Collect proposals, run peer review, accept speakers and build the agenda.
- 4 WEEKSLaunch promo push
Switch to standard pricing, send promo codes, track channel attribution.
- EVENT DAYCheck-in & badges
Scan at multiple gates, print badges on demand, watch attendance live.
- AFTERReports & follow-up
Export attendance and revenue, compare against past editions, settle payouts.
Frequently asked questions
Yes. Sessions sit on a room-by-time grid across as many days and parallel tracks as you need, with room and speaker clashes flagged as you place them. The finished agenda publishes straight to your event website.
Speakers submit and update through a portal on their own schedule rather than by email, and session times are stored against the event's timezone so everyone sees the right local time.
Each event is priced in one currency — US dollars, euros, pounds, Singapore dollars and more — and attendees pay in that currency, with no conversion at checkout. A programme that sells in several currencies runs one event per currency. bagevent charges 0% platform fee — the money reaches your own Stripe account.
Scan a QR code or search by name, and the badge prints at the desk. The desktop check-in app holds the whole roster locally, so a venue network that drops does not stop the queue.
Yes, for those who opt in. Nobody is listed until they choose to be. Listed attendees get suggestions that name the interests that actually matched, send connection requests rather than being auto-connected, and book meetings with a time and a place that lands on both schedules.
Pro is $99 a month billed annually ($129 month to month) and Business $479 a month billed annually ($599 month to month), with Enterprise quoted individually. The API and webhooks, and removing the Powered by bagevent line, start on Business; several check-in gates and cross-event reports are on every plan. bagevent takes 0% of ticket sales on every plan; the only deduction from an order is the payment provider's processing fee. There is a 14-day free trial with no credit card.
0% platform fee on every plan — from $99 a month billed annually, with a 14-day free trial, no credit card, fair use on paid tickets (50 registrations / $500).
See pricingComparing bagevent with another platform?
- bagevent vs EventbriteA ticketing marketplace compared with a conference stack
- bagevent vs CventAn enterprise meetings-and-venues suite compared with a single conference stack
- bagevent vs BizzaboAn event experience platform compared with a registration-to-settlement stack
- bagevent vs SwoogoTwo mid-market conference platforms: settlement and the offline door
- bagevent vs EventsAirAssociation and floor ops compared with a registration-to-settlement stack
- bagevent vs WhovaAn event app built around networking compared with conference operations
- bagevent vs SwapcardExhibitor networking compared with a registration-to-settlement stack
- bagevent vs AcceleventsTwo in-person registration and check-in platforms: formats, languages and where the data lives
- bagevent vs vFairsA platform sold with a dedicated team compared with self-serve software on published plans
- bagevent vs EventXAn AI all-in-one with Asia emphasis compared with a registration-to-settlement stack
- bagevent vs CaptelloLead-to-revenue and The $0 Show exclusive-capture path compared with a registration-to-settlement stack
Field guides
- Should you centralise your conference stack, or keep specialist tools?What to centralise in a conference stack and what to keep specialist: one identity from ticket to door to stand, and a four-job test before you buy another module.
- What is the best conference registration software in 2026, and who is each one for?Conference registration in 2026: who Cvent, Bizzabo, Swoogo, Eventbrite, Whova, EventsAir and bagevent each suit.
- Is bagevent worth it for a serious conference team?When bagevent is worth it as a mid-to-large conference stack—and when a lighter or heavier tool fits better.
Ready to run your next conference?
Get started in minutes — or try the live demo to see what your attendees get.