BY ORGANIZATION
Event software for associations and membership bodies
- Members · non-members4,200 · open
- Member rate appliedAutomatically
- Recurring since2019 edition
- Chapters running events7
Member pricing without a spreadsheet of who is a member.
Common challenges
The same event, every year
Rebuilding the annual congress from scratch each year wastes weeks and loses the settings that worked last time.
Members pay differently
Member, non-member, student, and honorary rates — and the member rate has to be verified, not just claimed.
The board wants the trend
Not how this year's congress went, but how it went compared with the last three.
What to look for in event software for associations
An association runs a congress, chapter meetings and training days for the same members every year. The right software makes the second year easier than the first. Six checks.
- 01
Member and non-member pricing
Each rate is its own ticket type with its own price and form. Turn on approval for the member rate so entitlement is checked before the registration is confirmed, or hide a member-only ticket behind an access code.
- 02
An annual congress you do not rebuild
Duplicate last year's event and the ticket structure, forms and branding carry over; you change the dates and the programme. Returning speakers stay in an organization-wide library.
- 03
Programme and call for papers in the same place
Members submit through a branded portal, reviewers score what they are assigned, and accepted talks drop onto a room-by-time agenda that flags clashes and publishes to the event site.
- 04
Revenue in the association's own account
Connect the association's own Stripe or PayPal account and revenue settles there, with 0% platform fee. Full and partial refunds go back through the original payment method from the order page.
- 05
Year-on-year comparison
On Business and Enterprise, cross-event reports line editions up on attendance, revenue and show rate, so the board sees a trend rather than a single number.
- 06
Member data handled carefully
Ticket QR codes carry only an opaque token, attendee data is hosted on Google Cloud in Singapore, and a data processing agreement is available to every organizer.
Tools for associations
Member, non-member, and student rates, each with its own approval rules so entitlement is checked before confirmation.
Compare editions side by side: attendance, revenue, and show rate across every year of the programme.
One template set reused by the congress, the chapters, and the training days, so the programme looks like one body.
Run the call for the annual congress and keep every past speaker in an organization-wide library.
Badge printing at the congress desk, and the same kit for small chapter meetings.
Collect in members' currencies and settle to the association's own account, with 0% taken by the platform.
Your event workflow
- PLANClone last year
Duplicate the previous congress, keeping ticket structure, forms, and branding.
- OPENMember rates first
Open member registration ahead of general release, with entitlement checked on approval.
- ON THE DAYCheck in and print
Scan at the desk, print badges on arrival, and clear the pending-approval queue on the spot.
- AFTERReport the trend
Compare this edition with previous years and export the figures for the board pack.
Frequently asked questions
Yes. Each rate is a separate ticket type with its own price and form. Turn on the approval workflow for the member rate so entitlement is checked before the registration is confirmed.
Yes. Duplicate the event and the ticket structure, forms, and branding carry over — you change the dates and the programme.
Yes, on Business and Enterprise. Cross-event reports line editions up side by side on attendance, revenue, and show rate, rather than one event at a time.
Yes. You connect your own Stripe or PayPal account and revenue settles there directly. BagEvent charges 0% platform fee on every plan.
Pro is $129 per month and Business $599 per month, billed monthly, with Enterprise quoted individually. Cross-event comparison of editions starts on Business; Speaker Hub and the agenda builder are on every plan. BagEvent takes 0% of ticket sales on every plan; the only deduction from an order is the payment provider's processing fee. There is a 14-day free trial with no credit card.
0% platform fee on every plan — from $99 a month billed annually, with a 14-day free trial, no credit card, fair use on paid tickets (50 registrations / $500).
See pricingReady to run your programme as one?
Get started in minutes — or try the live demo to see what your attendees get.