BY EVENT TYPE
Event software for exhibitions and trade shows
- Exhibitors84
- Visitors registered3,600
- Badge lanes4
- Access-controlled zones2
Two audiences, two badge designs, one attendee list.
Common challenges
Exhibitor applications and booths
Collecting applications, approving exhibitors, and assigning booths without a spreadsheet going stale.
High-volume check-in
Thousands of visitors arriving in the same hour, each needing a scan and a printed badge.
Proving exhibitor ROI
Exhibitors judge a show by the leads they take home. A footfall figure is not a lead list.
What to look for in trade show and exhibition software
A trade show has two sets of customers: visitors who need to get in quickly, and exhibitors who need to leave with leads they can use. Software that only serves the first is a ticketing tool. Check both sides.
- 01
Exhibitor onboarding in one place
Exhibitors apply through their own ticket type, form and approval step, or you import companies and booths from a spreadsheet. Each stand admin then adds and removes their own colleagues within the seats you set.
- 02
Lead capture that keeps working without Wi-Fi
Hall Wi-Fi fails exactly when the aisles are full. Stand staff scan badges in the bagevent app; offline scans stay on the phone with their original time and upload later, and a scan sent twice is stored once. Each scan takes a 0–5 rating, tags, a note and up to five of the stand's own questions.
- 03
Consent built into every lead
Visitors decide at registration what exhibitors may see. Without consent a stand records that a visit happened but not who it was, and a CSV export — available when you allow it for that exhibitor — contains only rows whose owners agreed.
- 04
Stand visits you can believe
Every booth has a fixed poster code and a live code that changes every 90 seconds, so a stand can require visits to be scanned at the booth rather than from a forwarded photo. Stands can also run their own polls, prize draws and a TV screen paired with a six-digit code.
- 05
Entrances that scale on opening morning
Run several entrances, each with its own throughput figures, on every plan. A desk prints badges on arrival, serves the printers for up to three check-in lanes, and can run a self-service kiosk that keeps working offline.
- 06
Revenue beyond visitor tickets
Furniture, extra passes and services sell to exhibitors as add-ons with stock limits. All of it settles to your own Stripe account, with 0% platform fee.
Tools for exhibitions and trade shows
A workstation per stand: invited staff, offline badge scanning, the stand's own questions, and exports limited to what visitors agreed to share.
Multiple gates with on-demand badge printing, working offline when the hall WiFi does not.
Separate visitor, exhibitor, and staff ticket types with their own forms and approval rules.
Sell booth extras, furniture, and passes alongside the exhibitor application.
Attendance by day and gate, plus which channels brought visitors in.
Public site with the exhibitor list and floor information built in.
Collect exhibitor and visitor fees into your own Stripe account, in the event's currency.
Your event workflow
- BEFOREOpen exhibitor applications
Collect applications with approval workflows, then assign booths to confirmed exhibitors.
- SELLBooth extras and visitor passes
Offer booth add-ons to exhibitors and open free or paid visitor registration.
- SHOW DAYSScan and print at scale
Run several entrances at once, printing badges on arrival and tracking each gate separately.
- AFTERReport back to exhibitors
Attendance by day and channel for you; for each stand, the leads it captured, exported under the visitor's own consent.
Frequently asked questions
Stand staff you invite scan a visitor's badge in the app and the visit lands in that stand's own lead list, with a rating, tags, a note, and the stand's own scan questions. Scanning keeps working with no signal and uploads when it returns. One stand never sees another stand's leads.
Use a separate exhibitor ticket type with its own form and approval workflow. Applications land in your dashboard for review, and approved exhibitors can then be assigned booths.
Yes. Run several entrances at the same time, each on its own desk with its own throughput figures. Badges print on arrival, and the desktop app keeps scanning if the hall WiFi drops.
Yes. Add-ons cover furniture, extra passes, and services, sold alongside the exhibitor application with stock limits.
Attendance by day and by gate, plus which channels brought visitors in. Each stand also has its own leads, which is the number exhibitors actually rebook on.
No. Visitors decide at registration whether exhibitors whose stand they visit may have their details, and that answer is what a stand sees and what an export contains. Without it a scan still counts the visit, but it carries no contact details.
Pro is $99 a month billed annually ($129 month to month) and Business $479 a month billed annually ($599 month to month), with Enterprise quoted individually. Several entrances with their own throughput figures, and channel attribution, are on every plan; the API and webhooks start on Business. bagevent takes 0% of ticket sales on every plan; the only deduction from an order is the payment provider's processing fee. There is a 14-day free trial with no credit card.
0% platform fee on every plan — from $99 a month billed annually, with a 14-day free trial, no credit card, fair use on paid tickets (50 registrations / $500).
See pricingField guides
- What should exhibitors finish before the show opens?The pre-show handoff for exhibitors: seats, questions, export rights, consent, and what still belongs to the organiser.
- How do you get attendees to visit more stands?Why the floor plan beats every incentive, stamp trails that produce conversations, and what to measure per stand.
- How do you prove to sponsors and exhibitors that you delivered?What to agree with sponsors before the event, which on-site data proves each promise, and a report they will renew on.
- Why aren’t badge scans and footfall enough to prove exhibition ROI?What badge scans actually prove, which numbers to put next to them, and how to stop reporting footfall as if it were pipeline.
Ready to run your next trade show?
Get started in minutes — or try the live demo to see what your attendees get.