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How much does event registration software cost?

By Updated 4 November 20262 min read

Short answer

There is no single price: vendors charge a subscription, a percentage of ticket sales, a fee per registration, or a mix, and card processing is usually separate. Put your own yearly volume, average ticket price and free registrations through each vendor's written pricing, then add overages, metered email, and the staff time spent on invoices and refunds.

Summarise with

Nobody can answer "how much does event registration software cost?" with one number that fits your year. Shops price the same job four ways, and card fees sit under all of them.

The FAQ answers the decision questions. The sheet below is the arithmetic—use your volumes; the worked numbers are shape only.

Frequently asked questions

There is no single price. Most shops use a subscription, a percentage of ticket sales, a per-registration fee, or a mix — plus separate card fees. Put your own yearly volumes through each vendor's written pricing, then add overages, metered email, and staff time on invoices and refunds.

More detail

Four ways shops charge (often mixed)

ModelYou pay when…Often suits…Catch
SubscriptionEvery month or year, even with no ticket salesA steady calendar, lots of free or cheap eventsQuiet years still bill; watch overages
Percentage of ticket salesEach paid orderA few events, volume unclearHigh ticket prices hurt; free tickets may cost $0 here
Per registrationEach person who registers (sometimes free ones too)Headcount you can predictA big free night can cost more than a paid conference
HybridA base fee plus a smaller % or per-head chargeVendors covering both sidesYou have to model both lines — the homepage rarely does

Card fees are not the platform fee. Stripe, PayPal, or the bank still take their cut. Ask whether the platform takes another cut on top, and whether you connect your own merchant account. For scale, Stripe's published standard rates (checked October 2026): in the UK, 1.5% + 20p for standard UK cards, 2.5% + 20p for EEA cards and 3.15% + 20p for international cards (Stripe UK pricing); in Singapore, 3.4% + S$0.50 for domestic cards, plus 0.5% for international cards (Stripe Singapore pricing). Both add 2% when a currency has to be converted. Use the schedule for the country your account is in.

Price last year on one sheet

For each event note paid registrations and gross ticket revenue, free registrations, refunds, and whether companies needed invoices. Run that sheet against each vendor's written pricing. Ignore "starting at."

example.txt
# platform_year ≈ subscription
  + (% × paid_ticket_revenue)
  + (per_reg × registrations_that_bill)
processor_year ≈ processor_% × card_volume
           + per_charge × charge_count
# total_year ≈ platform_year + processor_year

Illustrative year only — $400,000 paid ticket revenue, 2,000 paid registrations, 1,500 free. Your figures will differ.

Illustrative modelRough platform billNote
$6,000/year subscription + 0% of sales$6,000Free regs add nothing; a quiet year still costs $6,000
2.5% of paid ticket revenue$10,000Free regs free on platform fee; bill grows with price × volume
$3 per registration (paid + free)$10,5003,500 × $3 — free community nights get expensive
$2,400/year + 1% of paid revenue$6,400Hybrid: both lines count

Add card fees on every column. Quick check when one vendor is mostly subscription and another is mostly a cut of sales: crossover_revenue ≈ annual_subscription ÷ percentage_fee (example: 6000 ÷ 0.025 = 240000). Below that yearly ticket revenue the percentage often costs less; above it the subscription often does. Same sheet to every shortlist—ours included.

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