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bagevent vs vFairs for conference registration and check-in
The real difference is the service model. vFairs pairs its platform with a dedicated team on every event, priced by quote. bagevent is software your own team runs, on published plans, from registration to an offline staffed door and settlement into your own Stripe. Stay with vFairs when you want the vendor beside you on the day, or when virtual fairs are the main format.
This page does not restate vFairs' prices or invent their feature matrix; where their offer differs by quote, check with them. bagevent facts below match /pricing. All comparisons.
| Topic | Platform with a dedicated team | bagevent |
|---|---|---|
| Who the product is for | By its public positioning, an event management platform "with a dedicated team" for in-person, virtual and hybrid events: trade shows, job fairs, conferences, internal events. Confirm on their site. | In-person conferences and corporate events run by the organiser's own team. |
| Service model | A project manager on every event, 24/7 live technical support, onsite technicians on request. | Self-serve with a free trial. Email support on every plan, priority support on Business and Enterprise, a customer success manager on Enterprise. |
| Event formats | Virtual event builder and 3D lobby alongside in-person tools; job and career fairs are a named format. | In person first. Online and hybrid events get a private join link sent to ticket holders, without a streaming hub. |
| How pricing works | Quote-based: annual licences and per-event packages, priced by format, features and attendee volume. We do not restate figures. | Pro and Business published, monthly or annual; Enterprise on request. |
| Ticket payments | Stripe, PayPal and other gateways; payment through your own gateway. Ask whether any fee applies to ticket sales. | 0% platform fee on every plan; ticket money goes to your own Stripe account. |
| Door when Wi-Fi drops | Their check-in page describes QR, kiosks, facial recognition and smart badges. Ask how the desk behaves without the venue network. | Mobile and desktop check-in apps keep scanning offline and sync when the network returns. |
| When bagevent is the wrong fit | Stay when you want the vendor's team to run the event technology with you, or when virtual fairs and job fairs are the main format. | bagevent does not send technicians on site or build virtual venues; if that is the buy, it is not the product. |
Choose bagevent when…
- Your own team runs the events and wants to set them up without a vendor project manager.
- You want a published plan and a free trial instead of a quote per event.
- Ticket revenue must land in your own Stripe account with a 0% platform fee.
- The door must keep working without venue Wi-Fi.
Stay with vFairs when you want the vendor's team to run the event technology with you, on site if needed, or when virtual fairs and job fairs are the main format.
bagevent vs vFairs — questions
By its public positioning, vFairs is an event management platform for in-person, virtual and hybrid events that comes with a dedicated team: a project manager on every event, 24/7 live technical support and onsite technicians on request, priced by quote as an annual licence or per event. Confirm on their site. bagevent is self-serve software for the conference line from registration and agenda to an offline staffed door and settlement into your own Stripe account, with published plans and a free trial.
Yes when your own team runs its events and wants software it can set up without a vendor project manager. Stay with vFairs when you want the vendor's team to run the event technology with you, or when virtual fairs, 3D lobbies, or job and career fairs are the main format.
vFairs lists Stripe, PayPal and other gateways and says you can accept payment through your own gateway; whether any fee applies to ticket sales is a question for your quote. bagevent's platform fee is 0% on every plan, and ticket money is paid into your own Stripe account. Card processing is a separate fee charged by Stripe.
bagevent's mobile and desktop check-in apps keep the attendee list on the device, keep scanning offline and sync when the network returns. vFairs' check-in page describes QR codes, kiosks, facial recognition and smart badges, and offers onsite technicians; ask them how the desk behaves when the venue network drops.
Published on the pricing page: Pro at $99/mo billed annually ($129 month-to-month), Business at $479/mo billed annually ($599 month-to-month), Enterprise on request. 0% platform fee on tickets on every plan, and a 14-day free trial.
Email support on every plan, priority support on Business and Enterprise, and a dedicated customer success manager with onboarding training on Enterprise. bagevent does not send technicians to your venue and does not offer an uptime SLA.
Field guides
- What should you look for in event registration software?A demo shows the happy path. Check cost, billable regs, self-serve control, event-day support, the door, and exit.
- How much does event registration software cost?Why there is no single price — and how to put your own events through subscription, percentage, and per-registration pricing.
- What is the best conference registration software in 2026, and who is each one for?Conference registration in 2026: who Cvent, Bizzabo, Swoogo, Eventbrite, Whova, EventsAir and bagevent each suit.
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