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bagevent vs Whova for conference registration and check-in
Choose bagevent when paid registration, settlement, and an offline staffed door are the system you are buying. Stay with Whova when the main purchase is the mobile app, networking, and community, and ticket operations are light. Put both on one shortlist only when the RFP actually asks for both jobs.
This page does not invent Whova's current fee schedule or feature matrix. Where their product differs by plan or contract, check their site. bagevent facts below match /pricing. All comparisons.
| Topic | App / networking lane | bagevent |
|---|---|---|
| Who the product is for | By its public positioning, leads with the mobile attendee experience—networking, community, agenda. Confirm current positioning on their site. | Built for professional conferences and corporate programmes that need registration, door, and settlement as the primary system. |
| Primary job on the shortlist | App-and-community first; registration and onsite may be part of the package—verify depth against your RFP. | Registration → programme → door → settlement in one mid-market conference chain. |
| Platform fee on ticket sales | Commercial models vary—check their current public pricing or quote for paid registration volume. | 0% platform fee on every bagevent plan. You connect your own Stripe account. |
| Who is merchant of record | Payment and payout paths depend on how you contract—verify on their docs. | You connect your payment account. Ticket revenue settles to you; your entity name is what finance expects to reconcile. |
| Several legal entities | Ask how several companies would each be paid—confirm if agencies or regional entities matter. | One Stripe account per organization; each legal entity runs as its own organization, and one login switches between them. |
| Check-in when Wi-Fi dies | Self check-in and staffed door options differ—verify offline staffed scanning if your peak needs it. | Staff apps download the list and keep scanning offline; sync when the network returns. |
| When bagevent is the wrong tool | If the primary buy is attendee networking and community—and ticket ops are light—an app-first product may fit better. | If you need Fortune-grade M&E governance, venue sourcing, or deep sponsor/CRM orchestration as the real buy, stay in those aisles. |
Choose bagevent when…
- Paid registration, invoices, and settlement are the primary system—not a bolt-on to a networking app.
- Ticket revenue must land in your own Stripe account, not a platform balance.
- The door must keep working without venue Wi-Fi.
- You want a published 0% platform fee on every plan.
Stay with an app-first peer when attendee networking and community are the main purchase—and ticket ops are light enough that a full registration-to-settlement stack is overkill.
bagevent vs Whova — questions
By our reading of its public positioning, Whova leads with the mobile attendee experience—networking, community, and agenda; confirm on their site. bagevent is built as a mid-market conference stack from registration through programme and door to settlement, with a subscription and 0% platform fee on ticket sales into your own Stripe account. For Whova's current fees and packages, read their site; we do not restate them here.
Yes when you need the primary system for paid registration, settlement into your own Stripe account, and an offline staffed door. If the main job is attendee networking and community in the app—and registration is lighter—Whova's aisle may still fit better. Put both on the shortlist only when the RFP actually spans both jobs.
bagevent charges 0% platform fee on ticket sales on every plan. You connect your own Stripe account. Card processing fees still go to Stripe.
Each bagevent organization connects one Stripe account, so events settle to the entity that owns the organization. When one brand sells through several companies, each company runs as its own organization with its own Stripe account, and one login can switch between them.
Yes. Mobile and desktop check-in apps hold the attendee list on the device, keep scanning offline, and sync when the network returns.
Plans are public on the pricing page: Pro $99/mo billed annually ($129 month to month), Business $479/mo billed annually ($599 month to month), Enterprise on request. Every plan includes a 0% platform fee on ticket sales and a 14-day free trial.
Field guides
- Is bagevent worth it for a serious conference team?When bagevent is worth it as a mid-to-large conference stack—and when a lighter or heavier tool fits better.
- What is the best conference registration software in 2026, and who is each one for?Conference registration in 2026: who Cvent, Bizzabo, Swoogo, Eventbrite, Whova, EventsAir and bagevent each suit.
- Why do event teams stitch registration, agenda, and check-in tools?Why teams stitch registration, agenda, and check-in tools, what that costs on site, and when to stop stitching.
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