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Creating an event ​

Every event on bagevent starts life as a draft and becomes visible to the public only when you publish it. This page walks through creating the draft, filling in the event basics, adding a cover image, and the requirements you have to meet before you can go live.

Before you start: you need an organizer (the host brand that owns the event, its members, and billing). If you were invited to an existing organizer, use it instead of creating a new one.

Create a draft ​

  1. From your events list, choose Create event.
  2. Pick the Organizer that owns the event. Members, billing, and shared libraries all belong to that organizer.
  3. Fill in the required basics (below) and choose your registration defaults.
  4. Select Create event.

Creating the event saves it as a draft and drops you into the event workspace. Nothing is public yet. To get you started, bagevent seeds the draft with one ticket — free unless you enter a Ticket price — and a registration form containing First name, Last name, and Email.

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The create form has an AI quick-start. Paste a description, an old event page, or a poster and it proposes a title, dates, summary, and details for you to review. You can still edit everything before saving.

Event basics ​

Title, summary, category ​

FieldRequiredNotes
Event nameYesUp to 120 characters. This is what attendees see.
SummaryNoUp to 500 characters, shown on listing pages.
CategoryNoOne is pre-selected; pick the closest match from the list.
TagsNoUp to 6 keywords. Press Enter or comma to add each one.
Event detailsNoRich text shown on the public registration page — agenda, speakers, who should attend.

You can create the event without Event details and add them later, but fill them in before you publish: this is the main body of your public page. Use headings, lists, and links to describe the event properly.

Date and time ​

Set a Start and an End. The end can never be before the start — bagevent keeps the two in sync as you edit, and rejects a save where the end precedes the start.

Choose the Time zone the event runs in. All event times are stored and displayed in this zone, so an attendee in another country still sees the correct local start time for the venue.

Location ​

Pick a Location type:

  • In-person — a physical venue or address. Venue / address is required.
  • Online — people join through a meeting link. Public location note is optional and is shown on the public page (for example "Online — Zoom"); leave it blank and the location reads "Online". Don't paste the meeting link here: after creating the event, add the Private join link under Basics, where only ticket holders get it. See Online events.

Event locale (language) ​

The Language setting is the locale your public event page and emails are shown in. The available locales are:

  • English (US)
  • Chinese (Simplified)
  • Chinese (Traditional)

Choose the primary language your audience reads. You can add more language versions later so the same event has a page per language — see Multi-language events.

Currency ​

Set the Currency for the event. Every paid ticket uses this one currency; you can't mix currencies within an event. Some currencies are marked "offline only" — they can't be charged through Stripe, so they're only suitable for free events or payment collected offline.

WARNING

Currency locks as soon as the first ticket is sold or reserved. Choose it carefully up front. See Tickets & inventory.

Registration mode ​

Choose how attendees register:

  • Ticket sales — attendees pick a ticket first. A free General Admission ticket is created for you by default.
  • Registration form — attendees fill in the form first. The default fields are First name, Last name, and Email.

You can change the registration mode later under Registration Settings → Rules, and both modes use tickets underneath. See Registration forms for the difference in how attendee data is collected.

Cover image and the public event page ​

Upload a Poster / logo for the event. This image is used on your public event page and on listings.

  • Formats: JPEG, PNG, WebP, or GIF.
  • Maximum size: 5 MB.
  • Recommended dimensions: 1200×630, or a square logo.

The poster is optional — if you don't upload one, the public page falls back to a tidy header that shows the event title rather than a broken image. You can add or replace the poster at any time from the event's details page.

Editing after creation ​

Open the event's Event details page to change anything you set at creation. It has three tabs:

  • Basics — title, summary, category, tags, date and time, time zone, location, poster, event details, language, and currency.
  • Domain — claim a branded address such as my-event.bagevent.io; see Event website.
  • Embeds — copy iframe or button snippets to embed registration on an external website.

Edits save when you select Save changes. A few fields become read-only once money is involved:

  • Currency locks after the first sale. The page tells you when it's locked.
  • On a language version (a translated URL of the event), dates, location, and currency are inherited from the main event and can't be changed there — you edit ticket names and form labels instead.

You can edit an event whether it's a draft or already published; changes to a published event go live when you save.

When you change the date, time, venue or join link of a published event, ticket holders are emailed about it unless you untick Email ticket holders about this change when I save. See Automatic reminder and change notices.

Publishing requirements ​

Publish with the Publish event button at the top of the event (also on Event home). Once the event is live, the button is replaced by a Live switch. Before an event can go live, it has to be complete:

  1. At least one active ticket. A ticket that's paused (off sale) doesn't count. See Tickets & inventory.
  2. A registration form with at least one field, and that form must include the system fields First name, Last name, and Email. See Registration forms.
  3. If any active ticket is paid, the currency must be chargeable, your plan must allow collecting payment, and you need a connected Stripe account. See Connecting Stripe.

If any requirement is missing, bagevent blocks the publish and tells you what's needed (for example, "Publish requires at least one active ticket"). Fix the gap and try again.

Once published, your event page is live at its public URL. Share the link or embed the ticket widget on your own site.

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Need to preview before going live? Use the event workspace's preview — it opens the public site with a short-lived token so only you can see the unpublished page.

Unpublishing and deleting ​

  • Unpublish (the Live switch at the top of the event) returns a published event to draft, taking the public page offline. Registrations already taken are kept.
  • Delete draft is only allowed for drafts. If the event was ever live, unpublish it first, then delete.
  • Neither is allowed once the event has paid orders that haven't been refunded. Use Cancel event instead.

Unpublishing doesn't refund or notify anyone. If an event with registrations isn't going ahead, use Cancel event at the top of the event: it refunds paid orders if you choose to and emails every ticket holder. A cancelled event can't be published again. See Cancelling an event.

Registration open and close ​

Publishing makes the page live, but you control whether people can actually register:

  • Close public registration — a toggle under Registration Settings → Rules. It blocks the public Register / checkout button while keeping the page visible. You can still add attendees manually.
  • Ticket sale period — each ticket sells until the event start time by default, or you can set a custom sale window per ticket. See Tickets & inventory.

Next steps ​