Exporting data

Your registration data is yours. bagevent exports attendees, orders, invoices, promo codes and more as CSV files you can open in any spreadsheet tool, hand to a partner, or load into another system. For figures across all your events, see Reports.

What you can export

Export	Where	File	What's in it
Attendees	Attendees → Export	event-<id>-attendees.csv	One row per attendee, with the columns you pick — including form answers; follows the tab, search and filters; up to 10,000 rows
Orders	Orders → Export CSV	orders-<id>.csv	One row per order; follows the tab and search
Invoices	Invoices → Export CSV, or PDF per invoice	invoices.csv	Every invoice for the event, with buyer, tax and totals
Promo codes	Promo codes → Export CSV	promo-codes-<id>.csv	Every code with its reward, scope, usage and status
Sales invitations	Sales → Export CSV	sales-invitations-<id>.csv	Every invitation: invitee, rep, team, status and dates
Speaker proposals	Speaker Hub → Export CSV	proposals-<id>.csv	Proposals matching the current filters
Exhibitors or booths	Exhibitors → Export	exhibitors.csv / booths.csv	The exhibitor or booth list
Collection point scans	Collection points → Export all, or Export on one point	collection-records-…csv	Scans at points where export is allowed
Reports	Reports → Export	bagevent-report-<tab>-<dates>.csv	The report tab you're viewing — see Reports

Exports are CSV, UTF-8 encoded. They need the matching member permission — Export for attendees and invoices, Manage orders & attendees for orders, Discount codes for promo codes — rather than a particular plan. If you can't export, ask an organization owner to check your permissions under Members.

Accented names in Excel

If names with accents look garbled when you open a file in Excel, import it with Data → From Text/CSV and choose UTF-8, or open it in Google Sheets or Numbers.

Exporting attendees

1. Open Attendees.
2. Optionally narrow the list first — the export follows your current tab (Attending, Pending review, Rejected, and so on), your search, and the filters you've set, such as the ticket filter. Export the Pending review tab to get just those awaiting approval, for instance.
3. Choose Export. In Export attendees, tick the columns you want under Registration details and Form answers — Select all and Clear all switch a whole group — then choose Export CSV.
4. The file downloads when it's ready and bagevent shows how many rows it contained. If it's still being prepared, use Download export a minute later — there's no need to export again.

Your column choice is remembered for that event in the browser you're using, so the next export starts from the same columns. On another computer or browser, you choose them again.

WARNING

A single attendee export covers up to 10,000 rows. For larger events, filter by ticket type or tab and export in slices.

Attendee export columns

The first row holds readable headings. Under Registration details you can pick:

Heading	Contents
Modification ID	An opaque key for the attendee, used to re-import edits (see below). Always included.
Full name, Email, Phone	The attendee's details.
Ticket code	The code scanned at check-in.
Ticket	Ticket type name.
Channel type, Channel code	The registration channel, if any.
Promo code, Invite code	Promo or invite code used, if any.
Audit status	Approval state: APPROVED, PENDING or REJECTED.
Checked in, Check-in time	Yes or No, and when.
Notes	Internal notes on the attendee.
Refund status	Any refund state on the registration.
Registered at	When the registration was created.
Order number	The order the attendee belongs to.

Under Form answers there is one column for every question on your registration form, headed by the question's label. When a label would read the same as another column — a question called "Email", say — its heading also carries the field key in brackets, so every heading names exactly one column. A question that allows several options exports them in one cell, separated by commas.

Times are in UTC, in ISO 8601 format (for example 2026-10-01T09:30:00Z).

The Modification ID and batch edits

The attendee export is also the first half of a round-trip edit: export → edit in a spreadsheet → re-import with Batch update on the Attendees page.

• The Modification ID column tells bagevent which attendee each row updates, so rows are matched by that key rather than by name or email.
• You can change Full name, Email, Phone, Notes and the form-answer columns. Keep the Modification ID column and the headings as exported; delete the columns you aren't changing.
• An empty cell clears that value. Only keep a column if every row in it has the value you want.
• Save the file as CSV (UTF-8) — Excel .xlsx files aren't accepted.
• A batch update handles up to 10,000 rows at once, and reports how many succeeded and which rows failed. It needs the Import attendees permission.

WARNING

Don't remove or alter the Modification ID column when editing an export you intend to re-import — without it, bagevent can't tell which attendee a row belongs to.

Exporting orders

From Orders, choose Export CSV. The file follows the tab and search you have applied, with one row per order: order number, created time, buyer name, email and phone, order and payment status, payment method, promo code, number of attendees, total, currency, and whether the order has notes. Use the attendee export for per-person detail and the order export for the commercial picture.

Exporting invoices

From Invoices, Export CSV downloads every invoice for the event (invoice number, issue date, status, buyer, company and tax ID, currency, subtotal, tax and total). PDF on a row opens that invoice as a PDF. See Invoices & tax settings.

Exporting promo codes

From Promo codes, Export CSV downloads every code for the event with its kind, reward, ticket scope, used / max counts, remark and status. See Discount codes for what those fields mean.

Related

• Reports — figures across all your events, exportable per tab.
• Importing attendees & contacts — the other direction.
• Approving attendees — export the Pending review or Rejected tab for records.
• Check-in — the check-in status and time columns come from here.
• Discount codes — what the promo-code export fields mean.