Exporting data

Your registration data is yours. BagEvent lets you export attendees, orders, form responses, and promo codes as CSV files you can open in any spreadsheet tool, hand to a partner, or load into another system. This page explains what you can export, how, and what the files contain.

What you can export

Export	Where	File
Attendees (with their form responses)	Attendees page → Export	event-<id>-attendees.csv
Orders	Orders page → Export CSV	orders-<id>.csv
Promo codes	Promo codes page → Export CSV	promo-codes-<id>.csv

All exports are CSV, UTF-8 encoded. Form responses aren't a separate export — they come out as columns on the attendee export (see below).

TIP

Exporting is a plan-gated feature. If the Export button returns a permission message, it's tied to your subscription plan rather than a bug.

Exporting attendees

The attendee export is the main one, because it carries each person's details and their answers to your registration form.

1. Open Attendees.
2. Optionally narrow the list first — the export respects your current tab (Attending, Pending review, Rejected, and so on), your search, and the ticket filter. Export the Pending review tab to get just those awaiting approval, for instance.
3. Choose Export.
4. The export runs as a background job. When it's ready, the file downloads automatically and you'll see how many rows it contained.

Because it's a background job, a very large export may still be processing when you look — in that case BagEvent tells you it's still running and to try downloading again shortly.

WARNING

A single attendee export covers up to 10,000 rows. For larger events, filter by ticket type or tab and export in slices.

Exporting orders

From the Orders page, choose Export CSV. This downloads the order-level data directly — one row per order rather than per attendee. Use the attendee export when you need per-person detail and form answers; use the order export when you need the commercial picture (buyer, totals, payment, order numbers).

Exporting promo codes

From the Promo codes page, Export CSV downloads every code for the event with its kind, reward, ticket scope, used / max counts, remark, status, and — for invite codes — the invite link. See Discount codes for what those fields mean.

Format & fields

Attendee export columns

By default the attendee CSV includes these system columns:

Column header	Contents
Modification ID	An opaque key identifying the attendee, used to re-import edits (see below). Always included.
Full name	Attendee's name.
Email	Attendee's email.
Phone	Attendee's phone.
Ticket code	The barcode used at check-in.
Ticket	Ticket type name.
Channel type / Channel code	The registration channel, if any.
Promo code	Discount code applied to the registration.
Invite code	Invite code used, if any.
Audit status	Approval state (approved, pending, rejected).
Check-in status	Whether the attendee has been checked in.
Check-in time	When they were checked in.
Notes	Internal notes on the attendee.
Refund status	Any refund state on the registration.
Registered at	When the registration was created.
Order number	The order the attendee belongs to.

After the system columns come your form fields — one column per field on your registration form, headed with the field's label and filled with each attendee's answer. This is how form responses are exported.

TIP

You can tailor which columns appear by saving export field preferences, but the Modification ID is always kept so an exported file can be edited and re-imported safely.

The Modification ID and batch edits

The attendee export is also the first half of a round-trip edit: export → edit in a spreadsheet → re-import.

• The Modification ID column tells BagEvent which attendee each row updates, so rows are matched by that key rather than by name or email.
• Edit the columns you want to change (such as name, email, phone, or form answers), keep the Modification ID column, and re-import through Batch update on the Attendees page.
• A batch update handles up to 10,000 rows at once, and reports how many succeeded and which rows failed.

WARNING

Don't remove or alter the Modification ID column when editing an export you intend to re-import — without it, BagEvent can't tell which attendee a row belongs to.

Related

• Approving attendees — export the Pending review or Rejected tab for records.
• Check-in — the check-in status and time columns come from here.
• Discount codes — what the promo-code export fields mean.
• Registration forms — the form fields that become export columns.
• Quick start